Release of Student Information
All records of the college are held as confidential, and no information regarding a student will be released without prior written authorization from the student. Parents and legal guardians of unmarried minors must also obtain written consent from the student. Federal and State laws do make exceptions, giving certain persons the right of access to records without prior written consent, provided there is sufficient reason to see those records. The exceptions are:
- College officials, including teachers, counselors, and counseling interns, if that person has a legitimate educational interest to inspect a record
- Authorized representatives of the Comptroller General of the United States, the Secretary of the Department of Education, the administrative head of an education agency, State Education officials or their respective designees or the U.S. Office of Civil Rights
- Officials authorized to review records in conjunction with a student’s application for, or receipt of, Financial Aid
- Officials of schools in which the student may plan to enroll, provided that the student receives a copy of this record if desired
- Officials of government authorized to subpoena records, provided that there is a reasonable attempt to notify the student when such records are subpoenaed
A record of access of all persons in categories 2, 3, 4 and 5 is maintained in the student’s file folder. No other person may obtain information about a student without the student’s written consent.
Statistical information concerning the student body which contains no personally identifiable data is made available to the public in various forms. The college also makes available to the public the names of students who are graduating, the names of students who are placed on the “Honor’s List,” and participants in athletic events unless students request, in writing to the Director of Admissions & Records, that their names be withheld from any such list. Such requests must be submitted prior to the opening day of each semester.
Students who wish copies of documents in their files must request this service in writing through A&R. A cost of $1 per page copied (exclusive of the SJCC transcript for which there is a separate charge) is assessed the student for this service. Copies of transcripts from other colleges will not be supplied. No copies of any kind will be made if the student has any indebtedness to the College or District.